General Data Protection Regulation (GDPR) came into effect from 25th May 2018 and more than two million drivers will be required to give their fleet operator permission to check their driving licence. DVLA is giving fleet operators a three month transition period, until 25th August to comply with the rules. Employers and Fleet managers of private and public sector organisations will be under enormous pressure to meet the August deadline.
Ruth Wallace from Drivers on Demand says that as a good practice we check the drivers’ licences every six months hence we already comply with the DVLA requirements. However, to meet the GDPR requirements we still have to get drivers permission and we are well on the way to meeting the August deadline. We must satisfy ourselves that the new fair processing declaration complies with the new data protection legislation and is permitted by the driver.
From a technical and compliance perspective, all employers and third parties who are responsible for licence checking will need to be able to demonstrate that the new fair processing declaration has been signed by the driver. This will need to be stored in a way that can be audited by the DVLA to ensure compliance with the new GDPR legislation.
The new Data Processing Declarations will continue to remain valid for 3 years from the date permission is granted.